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Executive Assistant to the CEO

Princeton, New Jersey

You will provide executive support to CSS’s President and CEO by managing his calendar, communicating with others on his behalf, and performing administrative duties as directed and requested. You will serve as a key member of the CEO’s team and play an important role in maintaining the team’s effectiveness. You will help CSS meet its goals by:

 Supporting the CEO

  • Assist the CEO with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; taking notes at meetings; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; preparing documents for meetings; and preparing expense reports

  • Coordinate meeting logistics, both internally and externally, both for individual meetings and group meetings involving the CEO

  • Communicate with internal teams and other staff as needed to provide support with Board meetings, strategic activities, development events, and other matters

  • Draft emails, letters, and other correspondence as directed, and format documents

  • Support CEO in any external commitments related to CSS, including service on external boards, committees, and other groups

  • Provide assistance as needed to front desk operations including, but not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests

  • Perform other duties as assigned

 Supporting the National Training Team

  • Manage the participant invitation, registration, and follow-up processes for all regional and national Peer Group Connection trainings happening across the organization utilizing Splash event management software and Google Sheets 

  • Create nametags and participants lists for trainings, with the highest level of attention to detail to ensure they are error-free

  • Attend training events on an as-needed basis to organize registration and coordinate on-site logistics

  • Provide as-needed assistance to assembling materials for PGC trainings and meetings 

  • Provide support to the Director of Curriculum & Training and National Training Team, including but not limited to document proofreading and editing, research, and reconciliation of training invoices